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FOR THE PEOPLE WHO KEEP THE CENTER RUNNING

Keep every staff
member ready.

Your digital staff room. Every credential in its place. The next thing to do, right in front of you.

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Built for childcare directors.
Less chasing paperwork. More time for your people.

THE STAFF ROOMRecord walkthrough
SM
EMPLOYEE RECORD

Sarah Miller

Floater

01
ExpiredRequest an updated certificate
First Aid certificateExpired 3 days ago
RENEW
Required training
Current
Background check
Date recorded

Choose a name to look inside their folder, then try the workflow.

HOW IT WORKS

Ready in three simple steps.

Keep every staff record in one place, collect updates without the back-and-forth, and always know what needs attention.

  1. 01

    Add your team.

    Create staff records or import your roster.

  2. 02

    Collect credentials.

    Upload documents yourself or send a secure link. Employees do not need an account.

  3. 03

    Stay ready.

    See missing and expiring credentials, then follow up in one place.

SIMPLE PRICING

Choose the room that fits your team.

Pick the plan that matches your active staff and get your center organized in minutes.

Same features on every plan. The only difference is how many active staff members you can manage.

Small Center

The full StaffCubby workspace for a smaller team.

$39 / month

Up to 15 active staff
  • Staff records and credential tracking
  • Employee upload links
  • Secure document storage
  • Expiration reminders
  • Custom reminder thresholds
  • Readiness reports
Choose Small Center
Most popular

Standard

The full StaffCubby workspace for a growing team.

$59 / month

Up to 50 active staff
  • Staff records and credential tracking
  • Employee upload links
  • Secure document storage
  • Expiration reminders
  • Custom reminder thresholds
  • Readiness reports
Choose Standard

Multi-site

The full StaffCubby workspace for teams of any size.

$99 / month

Unlimited active staff
  • Staff records and credential tracking
  • Employee upload links
  • Secure document storage
  • Expiration reminders
  • Custom reminder thresholds
  • Readiness reports
Choose Multi-site

Create your account first, then complete secure checkout before entering your workspace.

OPTIONAL SETUP HELP

Want us to get your center ready?

We can help you get organized without changing the way the software works for anyone else.

ONE-TIME SERVICE · $149

Roster import and reminder setup.

For a one-time $149 setup, we can import your staff roster, organize credential types, and help configure reminders.

Ask about setup help
GOOD TO KNOW

Questions, answered.

Does StaffCubby determine legal compliance?

StaffCubby helps your center organize and monitor staff records. Licensing requirements vary by jurisdiction. Verify applicable requirements with your licensing authority.

Can I import our current spreadsheet?

Yes. Import .csv or .xlsx files, map columns to staff details and credential dates, and review row-level warnings before saving.

Do employees need an account?

No. A renewal link grants access only to the specific requested credential and expires after 14 days.

What should we avoid uploading?

Do not upload full background investigation reports, SSNs, identity documents, criminal-history details, or medical records. Track background-check completion and renewal dates only.