Terms of use

Effective September 19, 2026

Purpose

StaffCubby helps childcare centers organize staff records, credential dates, and renewal requests. It does not determine legal compliance, replace licensing systems, verify the legal validity of documents, or provide professional advice.

Your responsibilities

Use the service only for centers you are authorized to manage. Keep account credentials private. Obtain appropriate permission to store employee information and send renewal requests. Employees do not need accounts, but directors must share upload links only with the intended employee. Review dates, extracted suggestions, and reports before relying on them.

Prohibited information and use

Do not store highly sensitive background reports, SSNs, criminal-history details, medical records, or identity documents. Do not attempt to access another organization’s records or misuse secure upload links.

Availability

StaffCubby availability and features may change as the service evolves. Paid subscriptions are processed through Stripe-hosted Checkout and Billing services. Stripe handles payment details; StaffCubby stores limited billing metadata needed to provide access and manage a plan. Subscription charges, cancellations, refunds, and payment processing are also subject to the applicable Stripe terms and policies.

Subscriptions and plan limits

Plans are billed on a recurring basis at the price shown at checkout. Each plan includes the same StaffCubby features and differs by the number of active staff records it supports. You can change or cancel a subscription through the billing management options provided by Stripe. A change in plan may change the staff capacity available to the center.

Records and exports

Maintain appropriate backups and independent records for your obligations. CSV exports and readiness reports help with organization but do not replace original records or licensing-authority requirements.

Ending use

Email Mark@StaffCubby.com to request account closure or record deletion. Confirm that records needed for your retention obligations have been exported first; StaffCubby may retain limited records when required to resolve a dispute or meet a legal obligation.